The letter written by the employer requesting the selected candidates to join in a specific position is known as appointment letter. Appointment letter is also called ‘job offer letter’ or ‘job letter’.
When people apply for jobs, they will undergo a selection process. At the end of the selection process, some candidates are finally selected for the job. Once the selection process. At the end of the selection process, some candidates are finally selected for the job. Once the selection process is over, the employer sends appointment letter to those candidates who have successfully completed the selection process. Through this letter, the employer informs the candidate that he or she has been finally selected and invites him or her to join in the specified post. This letter also states the conditions of the job, its duties and responsibilities.
Contents of appointment letter
Appointment letter must give a full disclosure of the terms and conditions from the employer’s side. Because, the candidate will join only when those term and conditions are acceptable to him. An ideal appointment letter should contain the following contents:
- Name and address of the organization (employer)
- Name and address of the applicant
- Name of the position
- Duties and responsibilities of the job
- Conditions of job: whether permanent or temporary, office time, performing another job simultaneously.
- Monthly salary
- Time length of the contract
- Date of joining
- Documents to be submitted during joining
- Security requirements
- Commitment or declaration and
- Provision regarding termination