Types of Letter | Classification of letter in Business

Human beings require exchanging information with each other by means of writing different letters as their demands are increasing with rapid growth of civilization. This means letters may be of various types depending on diversified human requirements. The following diagram shows the main types of letter:Types of Letter-Classification of letter in Business

  • Formal Letter: The letter that is written by maintaining officially recognized rules, regulations and formalities is called formal letter. This type of letter is generally written for institutional or business purposes.
  • Informal Letter: The letter that does not follow way any prescribed rule rather is written on the basis of spontaneous relationship between the sender and receiver is known as informal letter. Through this letter, various personal matters like, personal feelings, emotion, likings, options etc. are exchanged since this letter mostly carries personal information; this is also known as personal letter.
  • Business letter or, Commercial Letter: The letter that is written among the businessmen for exchanging their business related information is known as business letter or commercial letter.
  • Official letter: The letter that is written for conveying the official information such as rule, regulation, action and procedure to other officers or organizations is known as official letter. This type of letter is written by government, semi government or, private organizations; educational or social institutions; or even by individuals to other bodies. In writing this letter, officially recognized structure, rules and procedures are strictly followed.
  • Demi-Official Letter: When an official letter contains some personal information it is known as demi-official letter. This letter is generally written by compiling both official and some personal messages. In writing this letter officially recognized rules, procedures and structure are not followed. Though this letter includes personal information, official information gets the prime focus. People holding the same position normally exchange this type of letter and the receiver is addressed by name.
  • Social Letter: The letter that is written for any social purpose or social interest is known as social letter. This letter is somewhat similar to personal letter. Invitation letter, congratulation letter, thanks giving letter, obituary letter etc. are the examples of social letter.
  • Personal Letter: The letter that is written for exchanging personal or family affairs is known as personal letter. This letter contains messages like personal desires, feelings love affection etc. and are generally exchanged among the family members, relatives, friends, lovers, teachers and students etc. personal letter follows no structure or prescribed rule and procedure. It is normally drafted by using the sweetness of writer’s heart for expressing their secret thoughts, feelings or intentions.

At last, it can be said that through the above stated letters any concerned party can convey his/her commercial or personal or social matters to others.

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