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You are here: Home / Oral Communication / What is notice? Specimen of notice

What is notice? Specimen of notice

Posted By The Business Communication 5 Comments

A notice is a written or an oral statement that contains the particulars of holding a meeting. When a circular is served among the members of the meeting to attend the meeting, it is called a notice. It is letter of invitation that carries the request to the members to attend a meeting. A notice includes time, place, date and agenda of a meeting. The notice should be sent by the proper authority in due time so that the members can attend the meeting in time.

So, notice is formal written or formal information, notification or warning about a fact or an invitation to the concerned person for attending the meeting.

Notice-of-a-statutory-meeti

Table of Contents

  • Essential elements or factors of a valid notice
  • Specimen of notice:
    • Notice of statutory meeting of a company

Essential elements or factors of a valid notice

The essentials or elements or factors of a valid nonce are given below:

  1. Signature: The notice must be signed by the proper authority. Only the legal authority should serve the notice.
  2. Proper time: The notice must be served in proper time. It should be circulated according to the rules and regulations of the company or the organization.
  3. Time date and place: The time, date and place of the meeting must be stated in the notice.
  4. Unconditional: There must be no condition or complexity in the notice about attending meeting. Always a notice is unconditional.
  5. Agenda: Agenda means topics to be discussed in a meeting. A valid notice should contain the agenda of the meeting.
  6. Conciseness: The notice must be short in size. It should be clear, simple and easy.
  7. Related Articles
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    - What is Agenda? Features and Importance of Agenda
  8. Proper persons: Notice should be served to the proper persons who are entitled to attend the meeting.
  9. Enclosure: An explanatory statement should be sent with the notice.

Specimen of notice:

Notice of statutory meeting of a company

Eastern Jute Mails Ltd.
102, New York C/A
New York-1000
Date: March 20, 2013

NOTICE FOR STATUTORY MEETING

Notice is hereby given that the statutory meeting of the company will be held on March 30, 2012 at 12 p.m. in the registered office of the company according to the section ……………. Of company Act. 1994.

Concerned shareholders are requested to attend the meeting.
Mr. John

Secretary
On behalf of the board
Of directors.

Notice of the meeting of the board of directors

Supto and Co. Ltd.
12 KDA- New York
New York- 9002
Date: March 10, 2013

NOTICE OF THE BOARD OF DIRECTOR’S MEETING

Dear Sir,
Being authorized I am informing you that the second meeting of the Board of Directors will be held at the head office of the company on March 20, 2013 at 10 a.m.

You are duly requested to attend the meeting.

Sincerely yours
John
Secretary
Agenda:
1. ……………………………
2…………………………….
3……………………………

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Filed Under: Oral Communication Tagged With: Meaning of notice, Specimen of notice, What is notice?

Reader Interactions

Comments

  1. Skillz says

    April 11, 2015 at 3:04 am

    well well well to me this is the first beutfull mahindra.thanx for design this type.it is brilland,nice,wonderfull

    Reply
  2. mary wanjiku says

    November 14, 2016 at 6:35 pm

    it has helped me but i would love to know more about the types of notice in academic writing

    Reply
    • businesscom says

      November 16, 2016 at 10:54 pm

      Subscribe to our email newsletter email newsletter and get all types of article update. Thanks

      Reply
  3. Manjombi Simon says

    October 22, 2018 at 3:23 pm

    This awesome and clear for,because i have learnt this in one day.

    Reply
  4. Nandudu Sauyah Sanyu says

    January 30, 2022 at 12:28 pm

    Really reliable

    Reply

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