• Skip to primary navigation
  • Skip to main content

The Business Communication

Empowering Connections for Success

  • Introduction
  • Skills
  • Types
    • Oral Communication
    • Written Communication
    • Internal Communication
    • Non-Verbal Communication
    • Modern communication
  • Letter Writing
    • Report Writing
  • Secretarial
    • Employment Communication
    • Company Meeting
  • Show Search
Hide Search
You are here: Home / Oral Communication / What is Minute? Types of Minute

What is Minute? Types of Minute

Posted By The Business Communication 14 Comments

What is Minute

Minute is an official written statement of the motions and resolutions taken in a meeting. It is brief but a complete record of all discussions held among the members of the meeting. It is also defined as the official record of the proceeding of a meeting that should be needed to approve by the participating members of the meeting.

Table of Contents

Toggle
  • What is Minute
  • Types of minute
  • Difference between agenda and minute
    • Factors considered in drafting minute

An accurate written record of meetings is essential not only for all those who attended the meeting but also for those who were unable to attend. Some definitions of minute are as follows:

According to Rajendra Pal and Korlahalli, “Minutes are the official records of the proceedings of meeting.”

So, minutes are the brief and complete official written record of all discussion which is held among the members of the meeting.

Types of minute

Generally, the minutes of a meeting can be divided into two groups. They are the follows:

1. Minutes of narration: These minutes will be a concise summary of all discussions which took place, reports received, actions to be taken and decisions made. It includes:

  • Names of the participating members.
  • Name of the proposer and supporter.
  • Discussion summary. Resolutions.
  • Related Articles
    - What is oral communication?
    - Oral communication brief definition question and answer
    - What is Agenda? Features and Importance of Agenda
    - What is notice? Specimen of notice

2. Voting pattern etc.Minutes of resolution: Minutes of resolution means the written statement of the decisions that have been taken and approved by the participating members of the meeting. Only the main conclusions which are reached at the meeting are recorded in minutes of resolution. These are usually used for minutes of AGMs and other statutory meetings.

Example: Purchase of photocopier- the company secretary submitted a report from the administrative manager containing full details of the trial of the AEZ photocopier. It was resolved that the AEZ photocopier be purchased at a cost of $250

Difference between agenda and minute

Both agenda and minutes are the important documents of a meeting. But they differ from each other in respect of the following points:

Difference between agenda and minute

Factors considered in drafting minute

The following factors should be considered in drafting minutes of a meeting:

  1. Name and address of the organization
  2. Name of the meeting
  3. Date, time and venue of the meeting
  4. Name of the chairperson
  5. Name and signature of the participating members
  6. Serial number
  7. Following of the rules and structure of minutes
  8. Name of the prosper and supplier of resolutions
  9. Number of regret letters
  10. Easy and understandable language
  11. Divisions
  12. Proper data
  13. Signature of the president
LET’S KEEP IN TOUCH!

We’d love to keep you updated with our latest news and offers! 😎

We don’t spam! Read our privacy policy for more info.

You're on the list!! Check your inbox or spam folder to confirm your subscription.

Filed Under: Oral Communication Tagged With: Difference between agenda and minute, Meaning of minute, Types of minute, What is minute?

Reader Interactions

Comments

  1. Christiana says

    August 14, 2016 at 12:18 pm

    plz i need help i have not work in an office before,but i just recieve a job offer to work as a secertary plz what are the things i should know to work as a secertary in a company?

    Reply
    • kenneth says

      March 13, 2017 at 3:26 pm

      i do training on this sort of position.

      Reply
      • Maryam Ismail says

        February 26, 2022 at 4:30 am

        Hi pls am a newly posted secretary I need a training on recording of minute

        Reply
  2. PRANAY SIDAM .....Babu says

    December 6, 2016 at 7:15 am

    It was really nice explained. I like the way it was explained. Thank you. #BABU

    Reply
    • Akinyosoye esther says

      January 6, 2022 at 7:20 am

      Keep me posted on secretaries jobs and roles for effectiness at work

      Reply
  3. hongera says

    May 7, 2017 at 12:35 am

    nice

    Reply
  4. Siyanda says

    August 2, 2017 at 3:48 pm

    How does one compile “Analytical meeting minutes?” Or formulate a template for one?

    Reply
  5. SURAJO LAWAN BADAMASI BAGWAI says

    August 10, 2017 at 5:39 pm

    IF TO SAY, MENUTES OF A MEETING IS VERBATIM, MINUTES TAKER CANNOT TAKE OR EVEN JOT DOWN ALL WHAT HAVE BEING DISCUSS.

    Reply
  6. Koushick says

    September 28, 2017 at 7:18 pm

    I need preparation of minutes

    Reply
  7. SIMPANZYE FESTUS says

    November 4, 2017 at 9:00 pm

    whether narrative,verbatim action or resolution, if only you understand what the meeting is all about, your brain is bigger than you think and you can always do it. Trust yourself.

    Reply
  8. joegarybs says

    November 14, 2017 at 7:50 pm

    please what about an action minute as a type of minute

    Reply
  9. kandyice says

    February 21, 2018 at 8:29 am

    please what is minuting in a file. what difference does it has with minuting in a meeting

    Reply
  10. Range Hoods says

    July 13, 2019 at 11:50 am

    How do minutes look like

    Reply
  11. Stephen Mwatata says

    October 22, 2019 at 2:40 pm

    Do the different types of minutes have different ways of writing format?

    Reply

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.

Copyright © 2013–2025 by The Business Communication All Rights Reserved | Privacy Policy | Contact
x