Close Menu
The Business CommunicationThe Business Communication
    What's Hot

    Acknowledgement Letter: What It Is & How to Write

    October 12, 2025

    Sales Letter: Persuasive Techniques & Sample Templates

    October 12, 2025

    30+ Sample Complaint Letter for Different Situations

    October 12, 2025
    Facebook X (Twitter)
    The Business CommunicationThe Business Communication
    Button
    • Basics
      1. Introduction
      2. Communication Skills
      3. Modern Communication
      4. View All

      Medical Appointment Inquiry Email (Clinics/Hospitals)

      September 22, 2025

      Functions of Mass Communication – The Business Communication

      December 28, 2024

      Grapevine Communication | Factors Liable for Operating Grapevine

      December 7, 2024

      Characteristics of Mass Communication

      November 13, 2024

      What Is Communication Style | Classification Of Communication Style

      January 1, 2025

      8 Ways To Improve Your Listening Skills

      August 8, 2024

      Meaning Of Cross-Cultural Communication

      July 9, 2024

      Various Styles Reading or Techniques of Reading

      March 26, 2024

      Essentials for Successful Mass Communication

      December 16, 2024

      What Is Multimedia In Communication || Importance Of Multimedia

      November 24, 2024

      Scope of Mass Communications

      October 16, 2024

      What Is The Video Conference? Advantages & Disadvantages of Video Conferencing

      September 19, 2024

      Acknowledgement Letter: What It Is & How to Write

      October 12, 2025

      Sales Letter: Persuasive Techniques & Sample Templates

      October 12, 2025

      30+ Sample Complaint Letter for Different Situations

      October 12, 2025

      Business Letter vs Business Email: Which One to Use?

      October 12, 2025
    • Forms of Communication
      • Oral Communication
      • Non-Verbal Communication
      • Report Writing
    • Written Communication
      1. Letter Writing
      2. Circular Letter
      3. inquiry letter
      4. Ultimatum Letter
      Featured
      Written Communication

      Acknowledgement Letter: What It Is & How to Write

      By Masudur RashidOctober 12, 2025
      Recent

      Acknowledgement Letter: What It Is & How to Write

      October 12, 2025

      Sales Letter: Persuasive Techniques & Sample Templates

      October 12, 2025

      30+ Sample Complaint Letter for Different Situations

      October 12, 2025
    • In Business
      1. Company Meeting
      2. Employment Communication
      3. Secretarial Functions
      4. View All

      Pre-requisites of a Valid Meeting in Business Studies

      December 17, 2024

      Definition of Meeting and Objective of Meeting

      November 27, 2024

      Meaning of Company Secretary | Appointment of Company Secretary

      September 4, 2024

      Advantages of Interview | Merits of Interview

      August 22, 2024

      Guidelines for Facing Employment Interview

      October 3, 2024

      Functions of a Private Secretary

      November 26, 2024

      What Is Organizational Communication – Types of Organizational Communication

      September 17, 2024

      What is Secretary? Types of secretary

      July 11, 2024

      Qualifications of a Private Secretary

      March 22, 2024

      Acknowledgement Letter: What It Is & How to Write

      October 12, 2025

      Sales Letter: Persuasive Techniques & Sample Templates

      October 12, 2025

      30+ Sample Complaint Letter for Different Situations

      October 12, 2025

      Business Letter vs Business Email: Which One to Use?

      October 12, 2025
    • Internal Communication
      1. Downward Communication
      2. Horizontal Communication
      3. Upward Communication
      4. View All

      Upward vs Downward vs Horizontal Communication: Key Differences

      September 8, 2025

      The Effectiveness of Downward Communication

      February 29, 2024

      Advantage And Disadvantages of downward communication

      November 21, 2013

      Objectives of downward communication

      November 20, 2013

      Upward vs Downward vs Horizontal Communication: Key Differences

      September 8, 2025

      Advantages and Disadvantages of Horizontal Communication

      December 24, 2024

      Meaning of Horizontal Communication

      October 12, 2024

      Differences between horizontal and vertical communication

      November 30, 2013

      Checklist: 10 Ways to Make Upward Communication More Effective

      September 13, 2025

      FAQs: Answering Common Questions on Upward Communication

      September 13, 2025

      Leadership Styles That Encourage Employees to Speak Up

      September 13, 2025

      Advantages and Disadvantages of Upward Communication

      September 13, 2025

      Acknowledgement Letter: What It Is & How to Write

      October 12, 2025

      Sales Letter: Persuasive Techniques & Sample Templates

      October 12, 2025

      30+ Sample Complaint Letter for Different Situations

      October 12, 2025

      Business Letter vs Business Email: Which One to Use?

      October 12, 2025
    The Business CommunicationThe Business Communication
    Home » Written Communication » Format of Memo in Business Communication

    Format of Memo in Business Communication

    By Saiful IslamNo Comments3 Mins Read Written Communication
    Facebook Twitter Reddit WhatsApp Telegram Pinterest LinkedIn Email
    Share
    Facebook Twitter Pinterest WhatsApp Email

    Memo is prepared by following a general format. Many organizations use pre-printed memo which have ‘Headings’, ‘To’, ‘From’, ‘Subject’ and ‘Date’. These guide words may not appear in the same order in all types of memo. The following parts or elements are generally seen in an ideal memo:

    Headings

    As an important part of memo, heading generally includes name of the organization along with its logo, name of the receiver, name of the sender, subject and date etc. In addition to those, some organizations include memo number, response date etc.

    Most organizations use preprinted memo forms with headings. When preprinted memo forms are not available, organizations use their standard letter head paper by typing ‘Memo” and other words like To, From, Subject and Date.

    Heading may be written in block and column formats as shown in the following:
    Format of Memo

    Name of The Receiver or Distribution List

    The receiver of a memo may be an individual or group of individuals or a department. When receiver is an individual, his position should be mentioned by avoiding courtesy title such as, Mr. Ms etc. When memo is written for a group of individuals, copies of memo are sent to them according to distribution list.

    Name of The Sender

    Memo contains sender’s name along with his position. Sometimes position is ignored to maintain the informality of memo.

    Subject

    The subject line announces the main purpose of writing memo. It is written through a few words to present the main theme of the memo. A well-written subject line can easily draw the attention of the receiver.

    Date

    The memo should contain the date of issue. In addition to the date, it should contain the date from which its matter will be an action. In most cases, the memo date and action date are same as it moves quickly within the same organization.

    Message

    Message is the main part of memo. In writing memo, principle of brevity should be followed by maintaining the necessary clarity of the message. A memo can discuss various points and these points should be discussed logically in separate paragraphs.

    Signature

    The sender may sign at the bottom of the memo. This signature is the symbol of formality and it ensures that the sender has carefully read the entire memo.

    Enclosure Notation

    If any document or paper is attached with the memo in support of the message, a list of those documents is given under the head of ‘enclosure’.

    Copy Notation

    Sometimes it is required to send a memo to persons or departments other than the original receiver for bringing the message to their knowledge or for their necessary actions. In this situation, a list of receivers is mentioned at the end of the memo as like as in letter.

    Identification Sign

    Memo must contain the name and initial of the person who has taken dictation of the message and typed or composed it. It is generally placed in the left margin of the memo. It is given just to identify the person who has typed and composed the memo.

    A format of an office memo by incorporating the above parts is shown below:

    Format of Memo in Business

    Format of Memo
    Share. Facebook Twitter Pinterest LinkedIn WhatsApp Reddit Email
    Previous ArticleRole of Mass Communication in Business
    Next Article What is meant by letter in connection with Bank? | Types of banking correspondence
    Saiful Islam
    • Website

    👋 Hi, I am Saiful Islam. I completed my Honors and Masters in Management, and I enjoy writing about Business Communication. Here, I share practical insights and ideas to help readers improve their professional and academic communication skills.

    Related Posts

    Written Communication 07 Mins Read

    Acknowledgement Letter: What It Is & How to Write

    Written Communication 07 Mins Read
    Written Communication 08 Mins Read

    Sales Letter: Persuasive Techniques & Sample Templates

    Written Communication 08 Mins Read
    Letter Writing 09 Mins Read

    30+ Sample Complaint Letter for Different Situations

    Letter Writing 09 Mins Read
    Letter Writing 04 Mins Read

    Business Letter vs Business Email: Which One to Use?

    Letter Writing 04 Mins Read
    Add A Comment
    Leave A Reply Cancel Reply

    This site uses Akismet to reduce spam. Learn how your comment data is processed.

    Subscribe to Updates

    Get the latest business communication news from TBC.

    By signing up, you agree to the our terms and our Privacy Policy agreement.

    Check your inbox or spam folder to confirm your subscription.

    Top Picks

    Medical Appointment Inquiry Email (Clinics/Hospitals)

    Trying to call a clinic and being stuck on hold for ten minutes can be…

    Functions of Mass Communication – The Business Communication

    Mass communication serves public messages quickly to a large number of people who are far…

    Grapevine Communication | Factors Liable for Operating Grapevine

    Communication through grapevine is a matter of spontaneous feelings. Some personal matters and other situations…

    Characteristics of Mass Communication

    Mass communication is very similar to other forms of communication. It involves people, messages, channels,…

    Welcome to TheBusinessCommunication.com, your guide to clear and effective business communication. Here you will find simple lessons on report writing, letters, meetings, oral and written communication, and modern tools like email or virtual meetings. Our mission is to make learning communication easy, practical, and fun, so you can apply it in your studies, career, and everyday life.
    We're social. Connect with us:

    Facebook X (Twitter) YouTube LinkedIn RSS
    Top Insights

    Acknowledgement Letter: What It Is & How to Write

    Sales Letter: Persuasive Techniques & Sample Templates

    30+ Sample Complaint Letter for Different Situations

    Subscribe to Updates

    Get the latest business communication news from TBC.

    By signing up, you agree to the our terms and our Privacy Policy agreement.

    Check your inbox or spam folder to confirm your subscription.

    Copyright © 2025 TheBusinessCommunication. All Rights Reserved.
    • Home
    • About Us
    • Contact US
    • Our Authors
    • Privacy Policy
    • Terms and Conditions

    Type above and press Enter to search. Press Esc to cancel.