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      Acknowledgement Letter: What It Is & How to Write

      By Masudur RashidOctober 12, 2025
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      October 12, 2025

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    The Business CommunicationThe Business Communication
    Home » Written Communication » Different Parts of a Business Memo | Sample Memo
    Written Communication 2 Mins Read

    Different Parts of a Business Memo | Sample Memo

    By Masudur Rashid3 Comments2 Mins Read Written Communication
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    Here you will get Different structure or parts of a memo. There are usually three main parts to a memo:1. The heading 2. The subject and date 3. The message.

    1. The Heading: The heading of a memorandum is usually printed. It contains the name of the organization and ‘To’ and ‘From’ sections. Make sure you address the reader by this or her correct name and job title. Be specific and concise in your subject line.

    In the section ‘To’, a courtesy title – Miss, Mrs., Mr., Dr. is often included. But in section ‘From’ the write does not use a courtesy title. The heading segment follows this general format:

    Sample of the memo heading

    2. The subject and Date: The subject is a brief statement telling what the memo is about. The subject line is not a complete sentence but rather a concise phrase which indicates some specific information. The date of writing memo is also important to take action in time.

    Sample of the memo Subject and Date

    3. The message: Message is the main body of a memo. The message contains the following matters:

    (a) Introduction: The message represents the main idea in the first paragraph. it is called the background of the information.
    (b) Details: In the second paragraph you should write details about information to support the introduction. It should be logical and separate into the paragraph.
    (c) Response: It is called the action statement. In this paragraph, you should state the action you want to reader to take, Action you will take, Action that you are requested to take, Deadline etc.

    Specimen copy of memo

    A policy memo

    A policy memo Without Heading

    A policy memo 4

    Specimen Directive Memo No 5

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    Different parts of a memo Sample Memo Specimen copy of memo
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    Masudur Rashid
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    👋 Hi, I am Masudur Rashid. I studied Management (Honors and Masters) but my real passion has always been Business Communication. Through this blog, I share simple tips, lessons, and resources to help students and professionals communicate with confidence.

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    View 3 Comments

    3 Comments

    1. john burien on May 14, 2014 1:27 am

      you only give three i need four

      Reply
    2. Ehalen on November 14, 2017 8:59 pm

      Just make the information sound fun then you’ll when…………….

      Reply
    3. Yamikani Bwanali on November 15, 2018 9:43 am

      The content is good keep it up

      Reply
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